Built for small agencies · 24/7 autonomous
Hourfox watches every open invoice, sends escalating payment reminders that stay on-brand and compliant, and delivers a single scannable Slack digest every morning — so the only invoices that reach your bookkeeper are the ones that actually need a human.
Good morning. Daily cash digest. ( mute updates)
Due today · 3 invoices · £6,940
Overdue · escalating · 1 invoice · £4,200
Paid since yesterday · 2 invoices · £4,820
Real digest format. Numbers from an anonymised studio account.
What Hourfox does
Hourfox runs the boring 90% of accounts-receivable — the drafting, the scheduling, the retries, the tone matching, the time-zone math, the reconciliation — so the only thing your team handles are the invoices worth a human’s attention.
Hourfox ingests from Xero, QuickBooks, FreshBooks, Sage and HubSpot in the background, then canonicalises each invoice into your own priority queue. No manual uploads. No spreadsheet exports.
Each reminder is generated from your invoice context, your client relationship tier, and your brand voice — not a stock template. They are scheduled at the local hour the client is most likely to reply, with quiet hours observed automatically.
Past your threshold, the tone firmens and the cadence tightens. Hourfox flags the case for your bookkeeper with a recommended next step and a one-click handoff package — context, history, and a draft reply that fits your voice.
One scannable message: what’s due today, what’s overdue, what’s at risk, what came in overnight. Your finance lead reads it in 30 seconds and knows exactly which invoice — if any — needs a human.
A day in the life of an invoice
The whole workflow collapses into four touchpoints — three of them automated, one morning read. Read it on your phone with your first coffee.
Morning digest posted to #finance.
Concise: due today, overdue, at-risk, paid since yesterday. Today: 3 due · 1 overdue · 0 flagged. Paid overnight: £4,250.
Polite reminder goes to Northwind Studio.
Auto-drafted, schedule-aligned, tone set to your ‘friendly-firm’ voice. Quiet hours honoured.
Threshold crossed — tone firms, cadence tightens.
Wording shifts to firmer register, send window moves to business hours only. Copy stays compliant.
Bookkeeper gets a handoff package.
One click from Slack opens the full thread, the recommended next action, and a draft reply in your voice.
Compliance, by design
Hourfox is opinionated about compliance — because a poorly-worded reminder is the most expensive line item your agency will ever write. These are the three regimes it’s built around on day one.
Right-to-be-forgotten on debtor PII · DPA-ready data residency · configurable retention windows.
Stops at the litigation boundary · no misrepresentation · no harassment cadence.
Statutory interest calculated per invoice · reminder wording matches the 1998 + 2013 wording.
Reminder cadence, wording tone, and statutory interest calculations are configurable per jurisdiction. We are not a law firm — but every regime we ship was reviewed by one.
Tell us your agency size, your invoicing stack, and roughly how many open invoices you’re juggling. We’ll come back with a quote and a 14-day pilot plan.